How to do business with the City of Concord

Contact the Purchasing Department at 704-920-5441 for questions or information and or/visit our web site for a list of departmental personnel.  The Purchasing Department can help arrange a meeting with related City Departments.  All active vendors must have a current privilege license, when applicable.

INFORMAL PURCHASES

Apparatus, supplies, materials, equipment: ► $5000-$89,999

Construction and repair: ► $5000-$299,999

FORMAL PURCHASES

Purchase of apparatus, supplies, materials and equipment:

► $90,000 and above

Construction or repair contracts:

► $300,000 and above

WHAT IS CRITERIA FOR A PURCHASE ORDER?

Purchase orders are issued for dollar amount of $500.00 and over.

HOW ARE PURCHASE ORDERS ORIGINATED?

Requisitions are made from the City departments, whereas, then reviewed by the Purchasing department. A valid purchase order issued will be signed by the Finance Director or authorized person.

DO I CHARGE THE CITY OF CONCORD TAXES?

The City of Concord is not exempt from North Carolina sales and use tax. The City is however, exempt for federal excise tax.

WHAT ARE THE PAYMENT TERMS?

Terms are net 30, unless otherwise noted on the vendor form and invoice.

WHERE ARE CURRENT BIDS ADVERTISED?

Formal bids are advertised on the City web page (RFP’s & BIDS). Piggyback bids are advertised in the local newspaper. See: www.concordnc.gov

HOW ARE BIDS AWARDED?

Bids shall be awarded to the lowest responsible bidder taking into consideration,

  1. Quality
  2. Performance
  3. Time specified in proposal for performance of the contract.

DO YOU REQUIRE A BID BOND?

All formal bids for construction or repair work must be accompanied by a deposit equal to but not less than 5% of proposal. Bid bond is waved for equipment unless otherwise

specified.

WHAT ARE THE WAREHOUSE RECEIVING HOURS?

7:00 am until 3:00 pm, unless otherwise arranged. Appointments for truck load deliveries are recommended. Contact Warehouse Supervisor for information or questions.

WHO CAN I CONTACT IN ACCOUNTS PAYABLE?

Contact: Carrie Deal 704-920-5225

Contact: Crystal Howell 704-920-5224

Contact: Jill Hodges 704-920-5226

WHERE IS THE PURCHASING OFFICE AND WAREHOUSE LOCATED?

(Alfred M. Brown Operations Center) - Located at 850 Warren Coleman Blvd S Concord, N. C. 28026. For more directions, contact Warehouse Supervisor, 704-920-5442

WHAT IS A VENDOR FORM?

Vendors doing business with the City of Concord are required to complete the vendor form and W9 form, unless already established. This form can be obtained from the Purchasing office or your department contact person. All areas need to be completed.

Contact our office for any updates to your information. Examples of information listed are; contacts, remittance address, terms, privilege license number, etc.

WHAT IS A PRIVILEGE LICENSE AND DO I NEED ONE?

Pursuant to the City ordinance, vendors who conduct business in the City limits of Concord should have a current privilege license. You can contact the Tax Office for any Information or questions regarding the license and assigned number.

Tax Office: 704-920-5216, or visit the City web page for information and application.

DO YOU REQUIRE A PACKING LIST?

All department and warehouse deliveries should have a packing list with the purchase order number listed. In some cases there are attention names that should be listed as well.

HOW CAN I BUY SURPLUS ITEMS?

Surplus items are listed with Gov Deals at www.govdeals.com (unless otherwise advertised.)

WHERE CAN I OBTAIN BID RESULTS FROM THE BID OPENINGS?

You can view results on our web site for a period of time, www.concordnc.gov, or Contact the Purchasing Department 704-920-5441.

HOW CAN I BE PLACED ON YOUR BIDDERS LIST?

Potential vendors are asked to send a letter requesting to be placed on the bidders list, Along with a list of products and or services they provide. You may contact Purchasing or other departments for a vendor form and the W9.  The W9 form is also located on our Web page.

Please complete these forms and return your information to:

City of Concord
P. O. Box 308
Concord, NC  28026-0308

or you may fax them to The Purchasing Department at 704-785-8856.  If you have been in contact with a City Department person, you could mention their name, so we can advise them that we have received your forms.

Note:

  • The City of Concord reserves the right to accept or reject any or all bids and to waive technicalities.
  • It shall be the City’s policy to award all bids in accordance with NC, G.S. 132-129.
  • This award will be made to the lowest, responsible bidder or bidders, taking into consideration quality, performance, and time specified in the proposals for the performance of the contract.  (G.S. 143-129 (b) and G.S. 143-131)

Purchasing Manager


704-920-5441

PurchasingTechnicians


704-920-5444

704-920-5447

Warehouse Supervisor

704-920-5448

Location

Alfred M Brown Operations Center
850 Warren C. Coleman Blvd S
Concord, NC  28026

Correspondence and Remittance

City of Concord
P. O. Box 308
Concord, NC  28026-0308

Purchasing Dept Fax

704-785-8856