How to do business with the City of Concord

Contact the Purchasing Department at 704-920-5440 for questions or information  not found below.

 

INFORMAL PURCHASES

Apparatus, supplies, materials, equipment: ► $5000-$89,999

Vendor Registration/Log In

Construction and repair: ► $5000-$299,999

FORMAL PURCHASES

Purchase of apparatus, supplies, materials and equipment:

► $90,000 and above

Construction or repair contracts:

► $300,000 and above

WHAT IS CRITERIA FOR A PURCHASE ORDER?

Purchase orders are issued for dollar amount of $1000 and over.

HOW ARE PURCHASE ORDERS ORIGINATED?

Requisitions are made from the City departments, whereas, then reviewed by the Purchasing department. A valid purchase order issued will be signed by the Finance Director or authorized person.

DO I CHARGE THE CITY OF CONCORD TAXES?

The City of Concord is not exempt from North Carolina sales and use tax. The City is however, exempt for federal excise tax.

WHAT ARE THE PAYMENT TERMS?

Terms are net 30, unless otherwise noted on the vendor form and invoice.

WHERE ARE CURRENT BIDS ADVERTISED?

Formal bids are advertised on the City web page (RFP’s & BIDS). Piggyback bids are advertised in the local newspaper.

HOW ARE BIDS AWARDED?

Bids shall be awarded to the lowest, responsive, responsible, bidder taking into consideration

  1. Quality
  2. Performance
  3. Time specified in proposal for performance of the contract.

DO YOU REQUIRE A BID BOND?

All formal bids for construction or repair work must be accompanied by a deposit equal to but not less than 5% of proposal. Bid bond is waved for equipment unless otherwise

specified.

WHAT ARE THE WAREHOUSE RECEIVING HOURS?

7:00 am until 3:30 pm, unless otherwise arranged. Appointments for truck load deliveries are recommended. Contact Warehouse Supervisor for information or questions, 704-920-5448.

WHO CAN I CONTACT IN ACCOUNTS PAYABLE?

Contact: Debra Navey 704-920-5224

Contact: Ashley Baker 704-920-5226

Contact: Michael Sta Ana 704-920-5231

WHERE IS THE PURCHASING OFFICE AND WAREHOUSE LOCATED?

(Alfred M. Brown Operations Center) - Located at 635 Alfred Brown Jr Court SW, Concord, N. C. 28026. For more directions, contact Warehouse Supervisor, 704-920-5448

WHAT IS A VENDOR FORM?

Vendors doing business with the City of Concord are required to complete the vendor form and W9 form, unless already established. This form can be obtained at the links below, from the Purchasing office, or your department contact person. All areas need to be completed.

Contact our office for any updates to your information. Examples of information listed are; company name, contacts, remittance address, terms, etc. A current vendor form and W9 are required for any updates. 

DO YOU REQUIRE A PACKING LIST?

All department and warehouse deliveries should have a packing list with the purchase order number and/or department name listed. In some cases, attention names should be listed as well.

HOW CAN I BUY SURPLUS ITEMS?

Surplus items are listed with Gov Deals at GovDeals (unless otherwise advertised.)

WHERE CAN I OBTAIN BID RESULTS FROM THE BID OPENINGS?

You can view results on our web site for a period of time at Recent Bid Results, or Contact the Purchasing Department 704-920-5447.

HOW CAN I BE PLACED ON YOUR BIDDERS LIST?

Potential vendors are encouraged to register using the "Vendor Registration/Login" button above. You may also send a letter, fax, or email requesting to be placed on the bidders list.  Please include a list of products and or services provided. 

The required Vendor Information Form and W9 can be found at the links below, completed and returned by email, foax, or mailed to:

City of Concord
Attn:  Purchasing
P. O. Box 308
Concord, NC  28026-0308

If you have been in contact with a City Department person, you could mention their name, so we can advise them that we have received your forms. 

Note:

  • The City of Concord reserves the right to accept or reject any or all bids and to waive technicalities.
  • It shall be the City’s policy to award all bids in accordance with NC, G.S. 132-129.
  • This award will be made to the lowest, responsible bidder or bidders, taking into consideration quality, performance, and time specified in the proposals for the performance of the contract.  (G.S. 143-129 (b) and G.S. 143-131)